Tag Archives: legal requirements to obtain notary stamps

Notary Stamps – The Legal Requirements

If you have a Notary Stamp, you must follow certain legal requirements when obtaining, using, and disposing of the stamp. These requirements may include the shape of the stamp, the color of the ink pad used to ink it, and the border of the stamp. In addition, if you use a serrated or milled edge stamp, you may be held liable for misdemeanors.

Photo by Stephen Goldberg on Unsplash

Ordering a notary stamp

When you order notary stamps Illinois, you must keep a few things in mind. You need to ensure that the stamp is accurate and meets your state’s requirements. For example, the round stamp must contain the proper ink color.

The notary stamp is important because it authenticates notarial services. This type of rubber stamp is available in various shapes and sizes. A good quality one will come with a built-in ink pad to re-stamp quickly and easily. It is also important to ensure the stamp has a good impression.

If you are not satisfied with your notary stamp, you can contact the notary association in your state to inquire about replacements. In addition to replacements, you can get a free e-notary guide to help you navigate the intricacies of online notarization.

Circular or Rectangular Shape

Notary stamps are available in circular or rectangular forms depending on the state’s laws. These stamps are used to notarize documents and ensure that the notary’s signature is authentic. In addition, they help prevent identity theft.

The notary stamp consists of the notary’s name and the name of the state in which they reside. It may also include the commission expiration date.

A notary public seal must contain the notary’s name and the word “notary public.” It may also include the county in which the notary resides.

In addition, a notary stamp must have a serrated or milled edge border. The notary seal is only considered official if it includes the required information.

Serrated or Milled Edge Border

If you are a notary public, you should know the notary stamp requirements in your state. Notary public certificates must have a notary seal that includes the name of the notary, their commission expiration date, and the names of the state and county where the notary’s oath and bond were filed.

Notary stamps should be round or rectangular. Each state’s law may regulate the type and shape of the notary seal. The minimum size for the stamp is one inch by two and a half inches.

The notary seal must be in a format that allows photographic reproduction. It must be legible. In addition, the notary must use indelible ink.

Indelible Ink Pad

The notary seal must be stamped with indelible ink. There are several types of ink pads to choose from. Some of them are designed to be permanent, and others are not. Generally, you’ll find that you need a pad that’s made for semi-porous surfaces.

You can get an ink pad with a raised surface if you’re inking a stamp larger than the standard stamp pad. For example, you may use a pad with a raised surface if you’re using a large wooden stamp.

Depending on the surface you’re inking, go with an oil-based ink. However, solvent ink is best if you’re not working with semi-porous material. It’s quick-drying and can be used with water-based coloring mediums.

Liability for Misdemeanors

When it comes to Notary Stamps and Liability, there are two main types of offenses a Notary can face, and these are categorized as misdemeanors and felonies. A Notary can be charged with misdemeanors for different reasons, including mishandling a document, failing to comply with a sworn order, executing a document without a certificate, or failing to follow a procedure. However, these same penalties are not always imposed. Sometimes, a Notary may face vicarious liability, and a Notary can be sued in civil court.

Numerous laws and regulations on the books govern the performance of notarial duties, but it’s still important to keep your wits about you. 

Disposing of a Notary Stamp

Disposing a notary stamp is a process that must be carried out according to local laws. A notary stamp is a device that notaries use to legalize the recording of instruments in the courtroom. Whenever a notary acts on behalf of a person, the notary public is legally required to use an official notary stamp. However, a notary may imprint a notary stamp on an electronic record.

A notary stamp should be a rectangular seal, at least 1-1/2 inches by 2-1/2 inches, with a serrated or milled edge border. The seal must be affixed with a rubber stamp or embosser.