Category Archives: Services

Data Retention Compliance: Document Shredding

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You may be responsible for your company’s document retention and destruction. Here you will learn about data retention compliance and document shredding services.

To help comply with document retention and privacy laws and regulations, you may contract with a vendor specializing in document destruction, such as document shredding service Boston.

Data Retention Compliance

There are federal, state, local, and international data retention and privacy laws and regulations, including HIPAA’s PHI or personal health information, GLBA’s and SOX’s financial records, FACTA’s PII or consumer personally identifiable information, European Union’s GDPR, industry-specific, and company-wide regulations.

Your business may have internal, confidential, and secret data. The type of data to be destroyed dictates the level of security needed in data destruction. You may need to follow one of DIN’s seven shredding security standards. DIN P-4 through P-6 are FACTA compliant, and P-7 is NSA top-secret compliant. Shredders may cut papers using strip-cut, particle-cut, cross-cut, and pierce-and-tear methods, each providing a different level of security.

Document Shredding Services

Document destruction vendors may provide on-site or off-site shredding services. Typically, a mobile GPS-tracked, camera-equipped document shredding truck comes to your location during an on-site service. The driver securely transports your documents to the truck and stays on site while your documents are being shredded inside the truck’s industrial paper shredder.

For off-site shredding, the driver securely loads your documents onto the truck and takes them to a facility to be shredded. A chain of custody for transporting, storing, and shredding is documented.

A Certificate of Destruction is provided after shredding completion. A CoD provides documentation for audits and may include your business contact, company name, address, date, time, location, and type of shredding.

The vendor may charge you based on a fee per box, per shredding bin, per hour on-site, or per pound, plus administrative charges.

Contracting with a licensed, bonded, insured, and NAID AAA-certified vendor would be good. NAID sets industry standards for information destruction and is part of the International Secure Information Governance & Management Association.

Vendors may create bales of shreds and take them to a paper mill recycling plant for disposal.

3 Reasons To Keep Your Office Clean

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Most people are aware that a clean house is more visually appealing than a dirty one and can save you the hassle of dealing with things such as ants and roaches down the road. The same is true for office spaces. A clean office is better for those who work in the office as well as visitors to the office. Here are three reasons to keep your office areas neat and clean. 

Photo by Austin Distel on Unsplash

1. A Good First Impression

Whether you are dealing with new hires, customers, or vendors, a tidy space shows others that you and your coworkers take pride in what you do and pay attention to the details. Not only is a clean space nicer to look at, but it is likely to smell better too, which is also a factor in making a good first impression. 

2. Health Reasons

Keeping a clean office reduces the amount of dust and the potential for mold growth. These things can cause allergies and other health hazards in susceptible people. Some signs of mold exposure include rash, red eyes, and itchiness. Always have some janitorial supplies Dorchester County MD on hand to clean up spills and other messes in the office. Getting rid of clutter is also beneficial for reducing the likelihood that someone will trip and fall on something stored on the floor. 

3. Productivity

Most people work more efficiently when their space is tidy and as free of distractions as possible. Keeping your desk and the surrounding areas clean allows you to focus more closely on the task at hand as well as any customers you need to attend to. If it is not possible to keep your workspace clean and still get your work done, consider hiring an outside company to clean the office weekly. 

These are three reasons to keep your office clean. 

What are the Cost Determinants of Tree Removal?

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Tree removal services are integral to keeping your environment safe and healthy. Professionals will use the right equipment to handle this task, protecting you against accidents and safety issues. The average cost of tree removal services is about $1200. However, most people do not understand the factors influencing this amount. These factors do include the following.

Photo by Markus Spiske on Unsplash

Access to the Tree

Accessibility could either increase or decrease the cost of tree removal. Usually, relatively inaccessible trees will cost you a significant amount. Experts will need to devise suitable ways to remove the trees. They will also spend considerable time studying debris removal Fleming Island FL-located.

The Health of the Tree

Undoubtedly, the health of the tree will determine its structural stability. It will also affect the equipment used and the expertise required. A relatively healthy tree will cost a much less significant amount. On the other hand, an unhealthy tree requires specialized equipment and expertise, which will cost you a fortune.

Size of the Tree

The size of the tree has a substantial impact on how much you pay for the service. A relatively big tree will cost you a greater amount. You will attribute this to the extensive amount of time spent felling such a tree. More enormous trees might also require additional labor to improve your safety. An increase in labor exposes you to much higher costs in the long run.

Type of Tree

You’ll also need to consider the type of tree. While two trees might be of the same size, the removal cost might vary significantly. Professionals will classify these trees as either hardwood or softwood in most cases. Hardwood trees will take time and more specialized equipment to remove. Thanks to this, expect an increase in cost when handling hardwood trees, including oak.

Urgency

Emergencies are inevitable. Yet, they could expose you to considerable tree removal costs. Usually, professionals have a diary of when to remove trees for their clients. A shift from their regular duties implies needing to charge you more. While emergency tree removal services are a little costlier, they help improve your safety. Additional services could also have an impact.

Proximity to Structures

Trees that are significantly close to your house will need additional expertise to remove them safely. For this reason, they will cost you more than those away from the property. In conclusion, various factors determine how much you pay for tree removal services. Those mentioned above are the most critical.