Managing an office is not an easy job by any stretch of the imagination. The people who have this job are always under a lot of pressure. They have many tasks that they need to accomplish in order to keep things running smoothly throughout the office. Tasks will not be accomplished by their deadline if the office manager is derelict in his or her duties. Therefore, the selection of an office manager is a very crucial one for any business. Here are some of the most common responsibilities that an office manager has.
1. Order new office furniture when it is needed.
Office furniture has to endure a lot of wear and tear. This is because employees are using this furniture for many hours almost every day. Therefore, it is essential that this furniture be replaced when there is something wrong with it. An office manager needs to constantly examine all of the furniture being used in his or her office. This is the only way that he or she will be aware if there is something that needs to be replaced. The office manager will place orders for L shaped office desks and other furniture items that are no longer in a condition where they can be used by employees.
2. Make sure that employees always have something to keep them busy.
An office manager needs to watch all employees to make sure they are not goofing off. There will always be employees gathering by the water cooler and taking a break that is too long. It is up to the office manager to put these people back to work and give them a task that will keep them busy. It will reflect poorly on an office manager if many employees are chatting with each other or doing other tasks that are not related to their jobs.
3. Check office equipment to make sure it is running properly.
The equipment in an office is a lot like the furniture. These machines are used so often by employees that they have a tendency to break down. Copiers and fax machines are forced to endure a particularly heavy workload. Keyboards and computer mice will often need to be repaired or replaced on a regular basis. The office manager will contact the company’s tech support department or call an outside company to handle the repairs that are needed.